Buying Administrative Coordinator

  • Job Reference: VR/02481
  • Date Posted: 3 August 2022
  • Recruiter: MP Recruitment Group
  • Website:
  • Location: Thame, Oxfordshire
  • Salary: On Application
  • Sector: Administration, Retail & Consumer Products
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Our client is a leading mail order and online retailer, which operates across three brands; and in three countries; UK, France, and Germany, working within a small buying team. 

Key Responsibilities

  • Supporting the Buying Director in managing the catalogue selection and production processes
  • Team leader for the above, managing the Buying Admin Assistant and coordinating the other team members for larger activities
  • Ensuring the sample invoices and courier paperwork is correctly filed
  • Ordering office supplies
  • Checking the charge backs from our 3rd party warehouse for rectification work on stock and querying if necessary
  • Supporting the Buying Director and the Book Buyer with ad hoc work

Main Duties

  • Organising samples for photo shoots, logging them in and out using excel sheets and ensuring they are all securely packaged
  • Maintaining the 2 sample rooms to ensure that all samples are locatable and that the space is well organised
  • Weighing , measuring, taking basic photos of books and stationery and logging additional information about the samples on excel
  • Creating a bank of images from the websites of lines being considered for catalogues
  • Checking copy information for the website matches the printed catalogues.
  • Checking catalogue layouts and proofs to ensure they list the correct products 

Essential Skills Required

  • Excellent attention to detail
  • Team player, happy to work together on joint projects
  • Ability to prioritise and manage multiple tasks at one time
  • Ability to work under pressure and stick to deadlines
  • Good standard of written English
  • Experience in using Excel
  • A positive and can-do attitude
  • Eager to learn
  • Driving license this is a rural location

Please note: Only candidates with the relevant skills and experience will be contacted regarding this position.

If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.