Receptionist/Administrative Assistant

  • Job Reference: 00003138-1
  • Date Posted: 20 November 2018
  • Recruiter: Immunocore Ltd
  • Website: http://www.immunocore.com/careers/
  • Location: Abingdon, Oxfordshire
  • Salary: On Application
  • Sector: Healthcare & Medical, Science & Technology
  • Job Type: Permanent
  • Work Hours: Part Time

Job Description

We are looking for a part-time receptionist/administrative assistant to join our exciting business support team here at Immunocore.

This is a permanent position. 

Hours of work:

Monday -Thursday 12.45-6pm
Friday 12-4.30pm

Key responsibilities:

  • Welcoming all visitors to Immunocore
  • Answering telephone calls and dealing with appropriately
  • Assisting Office Manager & Executive Assistants with any administrative duties, including travel, expenses, raising PO’s, providing coffee for meetings, ordering lunches & booking taxis.
  • Keeping Immunocore’s contract data base up to date on a daily basis
  • Producing a weekly visitors list and be fully aware of visitor schedule
  • Dealing with incoming and outgoing post
  • Organising meeting room diaries when required for all staff ensuring the best use of meeting room facilities
  • Providing cover for other receptionist holidays & absences
  • Maintenance of kitchen area and meeting rooms, including cleaning whiteboards

Experience and knowledge:

Essential

  • Provided administrative support in a similar environment
  • Worked with MS Office systems such as Word, Outlook, Excel and PowerPoint
  • Recorded data and maintained records with excellent attention to detail
  • Managed own work schedule and workload in a logical and methodical manner
  • Analysed and solved problems

Desirable

  • Knowledge of systems such as NetSuite, ADP

Education and qualifications:

  • Educated to a minimum of GCSE Level C or equivalent in numeracy and literacy

If you are a self motivated individual with good time-keeping, great written and verbal communication skills and a flexible approach to work we look forward to hearing from you.