Our client, a well established and growing business based near Bicester, is seeking a Personal Assistant to provide administrative support to the Deputy CEO, providing management of key functions for the business:
TPA/EA Duties
Provide diary management support to the Deputy CEO
Report writing / reviews
Provide administrative support to all online sales
Book venues, meetings and events
Provide administrative support to all board meetings including preparation and management of monthly board packs.
Take meeting minutes as required
Assist Deputy CEO with private engagements, personal shopping and medical appointments
Complete general research tasks both in industry and non-industry related tasks.
Organise travel support for all senior and relief managers.
Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc.
Support directors with the compiling of monthly expense claims.
Marketing Duties
Assist with the management of website content
Assist any change to marketing material - managing the sign off process
Work closely with Senior team to ensure that content is appropriate
Office Management Duties
Assist with the management of the Company fleet including, Insurance, Servicing, Fuel card allocation, Tolls and charges
Ensure that the office has supplies for catering, cleaning etc
Manage any requirements for building maintenance
Manage off-site archiving process
Authorising invoices for cleaners, archiving
Suitable candidates should hold the following attributes:
High level of Word, Excel and systems experience
Good communication skills
Initiative and the ability to prioritise / manage own workload
Adaptability
Integrity, sensitivity and commitment
Attention to detail
A car driver is essential due to the location of this role
